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[Utah Administrative Code Table of Contents]
[Title R021. Table of Contents]
R21-1-1 Purpose.
The purpose of this rule is to establish the procedures by which agencies shall bill and make initial collection efforts according to a coordinated schedule, and the method to be used by agencies to transfer their delinquent accounts receivable to the Office of State Debt Collection or its designee for additional collection action.
R21-1-2 Authority.
This rule is established pursuant to Subsection 63A-8-201 (6)(f) which authorizes the Office of State Debt Collection to require state agencies to bill and make initial collection efforts of its receivables up to the time the accounts must be transferred. Subsection 63A-8-201 (6)(a) authorizes the Office of State Debt Collection to require state agencies to transfer collection responsibility to the office or its designee according to time limits specified by the office.
R21-1-3 Definitions.
In addition to terms defined in Section 63A-8-101 , the following terms are defined below as follows:
(1) "Accounts receivable" also includes contracts, interest, penalties, permits, restitutions, and other payments due the state as allowed by law or other court-ordered debts.
(2) "Delinquent" means any account receivable for which the state has not received payment in full by the payment demand date.
(3) "Designee" means a Private Sector Collector or State Agency that the Office of State Debt Collection has contracted with to provide accounts receivable collection services.
(4) "Payment demand date" is the date by which the agency requires payment for the account receivable that an entity has incurred.
(5) "Skipped" means that the entity formerly transacting business with the state is not known at the address or telephone number previously used nor is any new address or telephone number known of the entity.
R21-1-4 Agency Billing and Collection Responsibility.
Pursuant to Subsection 63A-8-201 (3)(b),(d), and (f), the office has established the requirements for billing receivables and collecting delinquent accounts. These can be found in the document entitled "Statewide Policies, Procedures, and Guidelines for Accounting, Reporting and Collecting Accounts Receivable", as published by the Office of State Debt Collection, which document is available at this office, during regular working hours, for agency review and examination by the public.
R21-1-5 Transfer of Collection Responsibility.
State agencies with delinquent accounts shall comply with the provisions of Section 63A-8-201 , et seq. unless prohibited by current state or federal statute or regulation. The transfer of a collection responsibility to the Office, or its designee, shall be executed in accordance with conditions, and at times as listed in the Office manual, titled as "Statewide Policies, Procedures, Guidelines for Accounting, Reporting and Collecting Accounts Receivable".
[Indexing]
KEY: accounts receivable collection transfer
July 22, 1997
[Editor's note: Below are references
to the Utah Code that are listed by the
agency making this rule as authority
for the rule.]
63A-8-201
(6)(a)
63A-8-201
(6)(f)
